Adding Missing Lookups for the CES Census

The SIMS software categorises the religion and ethnicity of a pupil or member of staff according to the DCSF/WG statutory list. The Census requires certain religious and ethnic lookups for staff and students; some SIMS users, however, do not have these lookups. The following process will add the missing categories and confirm that, if they are already present, they are properly set up.

Staff: Traveller of Irish / Gypsy / Roma Heritage

  • Follow the Tools | Lookups | Maintain route.
  • In Description, type Ethnicity and in Data Area select Staff.
  • Click Search, highlight the resulting "Ethnicity - Staff" field and click Open.
  • When the list of ethnic categories is displayed under '2. Values', click on New to the right of the list. An "Add/Edit Lookup Value" box will appear.
  • Enter WIRT, Traveller of Irish / Gypsy / Roma Heritage, and WOTH - White, any other White Background in the three fields.
  • Make sure that the Active box is checked, and Click OK.
  • Click the Save button on the left side of the screen. You will see a pop-up message about needing to exit SIMS to allow the changes to take effect; click OK.

Staff: Catholic Religion

Some schools already have lookups for Catholic staff.

  • Follow the route Tools | Lookups | Maintain.
  • In Description, type Religion and in Data Area select Staff.
  • Click Search, highlight the resulting "Religion - Staff - Yes" field and click Open.

If the school has a lookup value for Catholic or Roman Catholic staff (usually with a code like RC or ROC), it should be visible here and marked as Active; click Browse at the top of the screen and move to the next category (Students: Catholic Religion, below). If the list does not have a Catholic category (often there is nothing or "Not Collected" in the Values box), click on New to the right of the list. An "Add/Edit Lookup Value" box will appear.

  • In Code, enter RC.
  • In Description, type Catholic.
  • Make sure that the Active box is checked.
  • Click OK, then click Save. You will be reminded to log out to allow the changes to take effect: click OK.

Students: Catholic Religion

Most schools will have a Catholic or Roman Catholic category (usually code RC or ROC) for their students.

The SIMS Autumn release will automatically ensure that a student Catholic religion code is created if one does not already exist. If for any reason this does not happen, follow these steps:

  • Go to Tools | Lookups | Maintain
  • In Description, type Home Religion and in Data Area select Student.
  • Click Search, highlight the resulting "Home Religion - Student - Yes" field and click Open.

If the school has a lookup value for Catholic or Roman Catholic students, it will be visible here. Highlight it and click the Open button on the right.

  • Confirm that the Category is set to CH - Christian and that the Active box is checked, and correct them if they are not. Click OK.

If the list does not have a Catholic category, click on New to the right of the list.

  • In Code, enter RC.
  • In Description, type Catholic.
  • In Category, select CH - Christian.
  • Make sure that the Active box is checked.
  • Click OK.
  • Click Save. You will be reminded to log out to allow the changes to take effect: click OK.

Once you have completed these steps, exit SIMS to allow the changes to take effect before re-opening SIMS and continuing.

 
 

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